Catalogue updates – Page 2

SCIS RDA implementation 1 July 2013

SCIS, along with the library world globally, is implementing the new Resource Description and Access (RDA) cataloguing standards – the first major change to take place since the Anglo-American Cataloging Rules, second edition (AACR2) were released in 1978.

SCIS Standards for Cataloguing and Data Entry 2013 edition

The standards that govern SCIS cataloguing have been rewritten and the new 2013 edition has now been published. This extensive document available as a PDF download from the SCIS Help page, is written for SCIS cataloguing staff and runs to 209 pages. The sections most affected by RDA include:
Section 2: Descriptive cataloguing
Section 5: Standards for specific formats, and
Section 6: MARC coding: Bibliographic records

Cake toasting the launch of RDA and RDA Toolkit — Celebrating the launch of RDA at ALA10
CC-by-nc-sa

SCIS cataloguers will commence using these standards on 1 July 2013.
SCIS major decisions

SCIS has consulted with library system providers in Australian and New Zealand school libraries and has decided to move slowly towards full RDA implementation. From 1 July 2013 – 1 July 2014 SCIS will produce hybrid RDA records which continue to use the GMD from AACR2, and which will also retain the 260 Publication field rather than the new 264 field: Production, Publication, Distribution, Manufacture, and Copyright Notice, used by most systems using RDA.

RDA test records

The following records have been added to SCIS so library system providers and SCIS subscribers can test any impact of the change in standards on their systems.

Please note that ISBNs have been removed from these records so they are not accidentally retrieved through SCISWeb or Z39.50. Normal SCIS records will continue to include the ISBN where available.

Title	Type of resource	Hybrid RDA test	Pure RDA test
Chasing the light : a novel of Antarctica	book, fiction	1614792	1614815
Saint Paul’s letters to the Corinthians in the Revised Standard Version and New Vulgate	book, nonfiction	1614767	1585707
Eraserhead	video recording, DVD	1614751	1588961
Desire	musical sound recording, CD	1614750	1588970
The call of the wild	audiobook, online	1614737	1607780
100 healthy desserts	e-book, online	1614769	1581096
Home of the Australian Women Writers Challenge	website	1614785	1614812

Background on RDA

For a review of what RDA is, and why it is being implemented revisit this compilation of previous Connections articles and blog posts.

In Connections 83 (October 2012) we published an article by Renate Beilharz from Box Hill Institute entitled: Why new rules, and what’s it got to do with me?
Issue 84 explained How SCIS will implement RDA, and Issue 85 provided more detail on how RDA deals with media types.

As part of the SCIS consultation on 4 December 2012 Renate also provided an introduction to RDA and its benefits for education libraries.

More information about RDA is available on the website of the Australian Committee on Cataloging.

http://www.slideshare.net/scis/rda-in-scis

SCIS Catalogue features

Have you checked out the new SCIS Catalogue launched last week?
As well as a fresh look, there are a number of features that will be appreciated by SCIS users.

Search filters

The search limits available in previous versions of SCIS OPAC are still available (year, place, type, format and language), but search limits have been supplemented in this version of the Catalogue by the ability to filter the results following your initial search. These filters are found in the right hand column of the search results page.

SCIS Catalogue filter options — Search filters

If you have requests for other filters you would like to see included as default, please let us know.

Timeout warning

A new timeout countdown feature alerts you if your search session has been idle for some time and is about to be reset.
Extension to the timeout period is also being trialled following a server upgrade.

Accessibility

The Voyager 7.0 WebVoyáge user interface was developed to comply with international industry accessibility standards.

Mobile devices

The new SCIS Catalogue is designed to display well and resize for use on various mobile devices.

Technical infrastructure

The SCIS Catalogue is now on a separate server at address: http://opac.scis.curriculum.edu.au which means it can function independently in the event of downtime on other SCIS services such as SCISWeb. If your network settings or firewall need to be changed as a result, please contact SCIS for the IP address of this server.

New SCIS Catalogue

From 3 October 2011 the SCIS catalogue will undergo a major upgrade.

This involves implementation of

a new version of the Voyager library system which underpins the SCIS service
a new, more intuitive interface design for the SCIS Catalogue
a new server platform.

We will endeavour to keep disruptions to a minimum during this time.

You will be able to follow the progress of the upgrade via:

news postings on the SCIS website
the SCIS twitter account and
email messages to subscribers.
Please ensure you have a valid email address registered with SCIS so that we can keep you informed. Simply log in to SCISWeb, and go to My Profile to add or update your email address.

New SCIS subject headings for electronic devices

The SCIS Information Services Standards Committee met by teleconference on 25 May 2011. The major outcome of the teleconference is a revision of the SCIS subject heading hierarchy covering types of computers and device names.

The New South Wales SCIS agency prepared the original paper which was raised for discussion in February 2011. As the paper was complex and included many aspects of the subject area of computers and related devices, further discussion and consultation, particularly with the WA SCIS agency was required before the proposal was approved.

New headings for the following categories of devices are now available:

Digital media players
E-book readers
Interactive whiteboards
Laptop computers
Pocket computers
Portable computers
Smartphones
Tablet computers

Most of these headings allow for the construction of further headings for specific devices, such as iPad (Tablet computer) and Kindle (E-book reader).

Further details of the changes will be announced in the term 3 2011 issue of Connections (issue 78).

New in SCIS series

Below is an important message about a change to the SCIS Cataloguing Standards which was sent to school library management system vendors on 31 March 2011.
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Thangmar Göttingen, SUB Library, Lesesaal, old bibliographies, Public domain — Gottingen, Old bibliographies by Thangmar 2005, PD

The MARC 440 field (Series statement/Added entry – Title) was made obsolete in the international standard in 2008.

In 2009 SCIS announced its intention to stop using 440 and use both the 490 and 830 tags as prescribed in the standard. Tag 490 is part of the description of the resource, and contains the series statement as it appears on the item; tag 830 is the series access point or added entry. In some cases the data in the two fields may be identical. SCIS does not use fields 800, 810 and 811 as it prefers to provide series access by title rather than name/title.

For new records, SCIS is now using 490 and 830 as required. Records created prior to the changeover retain the series added entry in the 440 field. Your local system should provide for searching and displaying both 440 and 830 as series titles. Both 490 and 830 are repeatable, ie there may be more than one 490 or 830 in a single record.

You can find some examples of 490 and 830 fields in the updated MARC coding section of the SCIS standards.

For full details see the MARC 21 Format for Bibliographic Data.

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Library system vendors have indicated that they either already support this standard, or are planning to implement it and that school libraries should experience minimal change as a result of this update. Please contact your support person if you have further questions about how this works in your system.

A more in-depth article on the series cataloguing standards change will be available in Connections Issue 77 arriving in schools in Term 2 2011.

See and See Also what we have!

SCIS Authority Files (SCIS AF) have been updated with Edition 2 2010.

Once logged into SCISWeb at http://scis.curriculum.edu.au the Authority Files tab is available to open the SCIS AF page, if you have a current subscription. Several Education Departments (NSW, WA and SA) support their schools with access to SCIS AF.

SCIS AF are separate index files of authorised names and subjects used as access points in SCIS catalogue records, and are released twice a year as downloadable files ready for implementation in your library management system.

All SCIS catalogue records downloaded from SCISWeb contain authorised SCIS Subject Headings but no cross-references to other related terms to support user searching in the local OPAC. See and See also references between related terms are important for assisting the user to find resources on similar subjects.

We’ve updated our Authority Files

The latest version of SCIS Authority Files was made available via SCISWeb this week.

To update your SCIS Authority Files, you will need to log on to SCISWeb and then select the Authority Files tab from the navigation bar at the top of the page. From there you will be able to download the new Name and Subject Authority Files, ready for uploading into your Library Management System.

For more information about SCIS Authority Files, how to download them, and whether to select SCIS Full Authority Files or Reference only Authority Files, please see our Authority Files Help Page.

Category: Catalogue updates