Below is an important message about a change to the SCIS Cataloguing Standards which was sent to school library management system vendors on 31 March 2011.
The MARC 440 field (Series statement/Added entry – Title) was made obsolete in the international standard in 2008.
In 2009 SCIS announced its intention to stop using 440 and use both the 490 and 830 tags as prescribed in the standard. Tag 490 is part of the description of the resource, and contains the series statement as it appears on the item; tag 830 is the series access point or added entry. In some cases the data in the two fields may be identical. SCIS does not use fields 800, 810 and 811 as it prefers to provide series access by title rather than name/title.
For new records, SCIS is now using 490 and 830 as required. Records created prior to the changeover retain the series added entry in the 440 field. Your local system should provide for searching and displaying both 440 and 830 as series titles. Both 490 and 830 are repeatable, ie there may be more than one 490 or 830 in a single record.
You can find some examples of 490 and 830 fields in the updated MARC coding section of the SCIS standards.
For full details see the MARC 21 Format for Bibliographic Data.
Library system vendors have indicated that they either already support this standard, or are planning to implement it and that school libraries should experience minimal change as a result of this update. Please contact your support person if you have further questions about how this works in your system.
A more in-depth article on the series cataloguing standards change will be available in Connections Issue 77 arriving in schools in Term 2 2011.