SCIS asks: Strategic directions for school libraries

On Tuesday 4 December 2012 SCIS conducted a consultation workshop with SCIS partners discussing future priorities in our support for school libraries.

Judy O’Connell, Course Director (Teacher Librarianship) at Charles Sturt University started the day with a set of challenges that covered collections, search, cataloguing, curriculum, interoperability and access. Her presentation Strategic directions for school libraries reinforced the context within which education libraries need to work.  These included curriculum, the cloud and game-based learning in a library environment which is both physical and virtual.Bulb image from presentation

The challenge to participants was to rethink library catalogues, which should no longer be seen as simply tools for locating records. Interrogation of data from different data pools requires new thinking and a new user focus.  We need to change our technology interface to provide a natural, predictive and responsive search capacity.  Web 3.0 challenges us to make library search into a discovery interface.

“How does search impact the way students think, and the way we organise information access?”

Judy pointed out that the search experience influences how students see information structure. Students conceptualise information and the search environment differently, and the way they search should influence the way that we organise information. The learning technologies environment has changed since library management systems were first designed, and we must not lose sight of what is happening in other areas of information retrieval. The importance of metadata developments, including Resource Description and Access (RDA), mean we cannot take old thinking into new information environments.

Check out Judy’s presentation, and then contribute to the ongoing discussion about how SCIS and library system providers can best serve school libraries in 2015 and beyond?

SCIS asks

SCIS is conducting a consultation workshop in Melbourne on Tuesday 4 December 2012 from 9.00-1.00pm. The consultation aims to engage SCIS and its partners in discussion about future priorities in our support of school libraries.

Spiral sculpture
Spiral, Rena Voronoff, 2007
Photo by Michael Jongen

Twitter hashtag for the day: #scisasks

9.00am Welcome, SCIS update and consultation goals

9.15am Strategic directions

9.45am Resource Description and Access

  • Introduction to RDA and its benefits for education libraries (Renate Beilharz, Box Hill TAFE)
  • Recommended changes to SCIS Standards for Cataloguing (Pam Kadow, SCIS Cataloguing Team Leader)
  • Discussion and questions
    Outcome: Resolutions on RDA implementation dates and process

11.00am Morning Tea

11.30am ScOT and subject access in SCIS

  • Subject authorities looking forward
  • Schools Online Thesaurus (ScOT) in library systems
  • Australian Curriculum alignment opportunities
  • Discussion and questions
    Outcome: Resolutions on research required and timeline

12.15pm Integrating digital collections

  • Challenges of collection building and workflows
  • Priorities for cataloguing digital content
  • Discussion and questions
    Outcome: Recommendations on priority areas for SCIS services

1.00pm SCIS Consultation closes
Participants are encouraged to stay for a light lunch and then join delegates at the keynote session and opening reception for the IDEA 2012 conference at the Sofitel, 25 Collins Street Melbourne.

2.00pm Keynote: The science and technology of learning, Professor Erik Duval, Katholieke Universiteit Leuven
3.15pm Afternoon tea
3.45pm Panel: Challenges and opportunities for digital learning including Rhyan Bloor, Digital Education Branch, DEEWR; Rodney Spark, eWorks; Kerri-Lee Krause, Pro Vice-Chancellor (Education), University of Western Sydney and Bevan Doyle, Chief Information Officer, Department of Education Western Australia

5.30pm IDEA2012 Reception and Networking

6.30pm IDEA 2012 Day 1 close

Contact scisinfo@esa.edu.au for further information

SCIS Catalogue features

Have you checked out the new SCIS Catalogue launched last week?
As well as a fresh look, there are a number of features that will be appreciated by SCIS users.

Search filters

The search limits available in previous versions of SCIS OPAC are still available (year, place, type, format and language), but search limits have been supplemented in this version of the Catalogue by the ability to filter the results following your initial search. These filters are found in the right hand column of the search results page.

SCIS Catalogue filter options
Search filters

Log in to the SCIS Catalogue and try the filters on a search for World Cup.

If you have requests for other filters you would like to see included as default, please let us know.

Timeout warning

A new timeout countdown feature alerts you if your search session has been idle for some time and is about to be reset.
Extension to the timeout period is also being trialled following a server upgrade.

Accessibility

The Voyager 7.0 WebVoyáge user interface was developed to comply with international industry accessibility standards.

Mobile devices

The new SCIS Catalogue is designed to display well and resize for use on various mobile devices.

Technical infrastructure

The SCIS Catalogue is now on a separate server at address: http://opac.scis.curriculum.edu.au which means it can function independently in the event of downtime on other SCIS services such as SCISWeb. If your network settings or firewall need to be changed as a result, please contact SCIS for the IP address of this server.

New SCIS Catalogue

From 3 October 2011 the SCIS catalogue will undergo a major upgrade.

This involves implementation of

Design concept for SCIS catalogue
  1. a new version of the Voyager library system which underpins the SCIS service
  2. a new, more intuitive interface design for the SCIS Catalogue
  3. a new server platform.

We will endeavour to keep disruptions to a minimum during this time.

You will be able to follow the progress of the upgrade via:

  • news postings on the SCIS website
  • the SCIS twitter account and
  • email messages to subscribers.
    Please ensure you have a valid email address registered with SCIS so that we can keep you informed. Simply log in to SCISWeb,  and go to My Profile to add or update your email address.

Cataloguing e-books

A new version of the SCIS Standards for Cataloguing and Data Entry, including guidelines for cataloguing e-books, was published on the SCIS website in December 2010. The SCIS Information Services Standards Committee (ISSC) spent some time grappling with the issue of multiple e-book formats and providers before making a number of policy decisions.

The following presentation outlines issues related to cataloguing of e-books and is based on a SCIS ISSC discussion paper.

View more presentations from SCIS

New SCIS subject headings for electronic devices

The SCIS Information Services Standards Committee met by teleconference on 25 May 2011. The major outcome of the teleconference is a revision of the SCIS subject heading hierarchy covering types of computers and device names.

The New South Wales SCIS agency prepared the original paper which was raised for discussion in February 2011.  As the paper was complex and included many aspects of the subject area of computers and related devices, further discussion and consultation, particularly with the WA SCIS agency was required before the proposal was approved.

New headings for the following categories of devices are now available:

Digital media players
E-book readers
Interactive whiteboards
Laptop computers
Pocket computers
Portable computers
Smartphones
Tablet computers

Most of these headings allow for the construction of further headings for specific devices, such as iPad (Tablet computer) and Kindle (E-book reader).

Further details of the changes will be announced in the term 3 2011 issue of Connections (issue 78).

New in SCIS series

Below is an important message about a change to the SCIS Cataloguing Standards which was sent to school library management system vendors on 31 March 2011.
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Thangmar Göttingen, SUB Library, Lesesaal, old bibliographies, Public domain
Gottingen, Old bibliographies by Thangmar 2005, PD

The MARC 440 field (Series statement/Added entry – Title) was made obsolete in the international standard in 2008.

In 2009 SCIS announced its intention to stop using 440 and use both the 490 and 830 tags as prescribed in the standard. Tag 490 is part of the description of the resource, and contains the series statement as it appears on the item; tag 830 is the series access point or added entry. In some cases the data in the two fields may be identical. SCIS does not use fields 800, 810 and 811 as it prefers to provide series access by title rather than name/title.

For new records, SCIS is now using 490 and 830 as required. Records created prior to the changeover retain the series added entry in the 440 field. Your local system should provide for searching and displaying both 440 and 830 as series titles. Both 490 and 830 are repeatable, ie there may be more than one 490 or 830 in a single record.

You can find some examples of 490 and 830 fields in the updated MARC coding section of the SCIS standards.

For full details see the MARC 21 Format for Bibliographic Data.

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Library system vendors have indicated that they either already support this standard, or are planning to implement it and that school libraries should experience minimal change as a result of this update. Please contact your support person if you have further questions about how this works in your system.

A more in-depth article on the series cataloguing standards change will be available in Connections Issue 77 arriving in schools in Term 2 2011.

End of an era for QLD

On 18 November 2010, on advice from the Queensland Department of Education and Training’s Library Services, SCIS sent out an email to Queensland schools to inform them that the Department will be discontinuing in-house SCIS cataloguing services as of 10 December 2010. The in-house cataloguing service has for many years catalogued resources sent in by Queensland schools, as well as providing support and training in use of SCIS.

Access to SCIS for QLD government schools

The Department will continue to provide ongoing support for Education Queensland schools to access SCISWeb and retrieve catalogue records via a bulk service subscription to SCIS for all Queensland government schools.

Cataloguing of Queensland school resources

Education Services Australia will continue to provide cataloguing services. We are currently investigating options for schools who wish to send resources to be catalogued and to ensure Queensland resources continue to be added to the SCIS database in a timely manner. As soon as we have more information we will advise schools.

Questions

If you have further questions about SCIS cataloguing services, please email the SCIS cataloguers at catinfo@esa.edu.au, or call 1800 337 405.
For any SCIS login problems or general SCIS enquiries, please email scisinfo@esa.edu.au, or call 1800 337 405.

Farewell and thanks to the QLD SCIS cataloguing agency

We would like to acknowledge the outstanding service that the Queensland Department’s Library Services have provided to SCIS and Queensland schools over many years. According to statistics available since 1996 a total of 25,550 learning resources have been catalogued by the QLD agency, an average of 1,825 records per year.

Particular thanks to the most recent team members Mary Gough, Frances Todd and Debbie Trollip and to all those over the years who have been involved in this team including Mary Lincoln, Edwina Dunn, Sam Andreata, Lisa Dorney, Jan Johnson, Peggy Hebblethwaite and June Richardson.

Feel free to record your experiences of the team and its service in the comments area or send us an email.

RDA changes from AACR2

During July and August 2010 SCIS cataloguers took advantage of the free trial period to preview Resource Description and Access (RDA), the new standard which is intended to replace the Anglo-American Cataloguing Rules (AACR2).

SCIS will make initial preparations for the implementation of RDA by activating new MARC fields in our Voyager library management system when we upgrade to Voyager version 7 during the latter part of 2010. This will allow us to produce test records created according to RDA rules and evaluate the likely impact for schools. We will of course be consulting with school library management system vendors to ensure that any changes to SCIS records are compatible with school library systems.

RDA changes likely to have the most impact on school library systems are the replacement of the GMD with three new MARC fields: 336 (Content type), 337 (Media type) and 338 (Carrier type). For example a DVD title coded according to AACR2 as:

245 00 |a Avatar |h [videorecording]

would be coded according to RDA as:

245 00 |a Avatar
336      |a two-dimensional moving image |2 rdacontent
337      |a video |2 rdamedia
338      |a videodisc |2 rdacarrier

Most of the other RDA changes can be readily accommodated in the MARC fields currently used by SCIS. These changes will impact on data consistency rather than systems. For example in RDA the abbreviations N.T. and O.T. are spelled out as New Testament and Old Testament, but omitted in headings for individual books of the Bible. Thus a heading such as Bible. N.T. Corinthians becomes simply Bible. Corinthians.

For more information, including links to key presentations and articles about RDA, see the Australian Committee on Cataloguing.

See and See Also what we have!

Visual representation of references
Visual representation of references

SCIS Authority Files (SCIS AF) have been updated with Edition 2 2010.

Once logged into SCISWeb at http://scis.curriculum.edu.au the Authority Files tab is available to open the SCIS AF page, if you have a current subscription. Several Education Departments (NSW, WA and SA) support their schools with access to SCIS AF.

SCIS AF are separate index files of authorised names and subjects used as access points in SCIS catalogue records, and are released twice a year as downloadable files ready for implementation in your library management system.

All SCIS catalogue records downloaded from SCISWeb contain authorised SCIS Subject Headings but no cross-references to other related terms to support user searching in the local OPAC. See and See also references between related terms are important for assisting the user to find resources on similar subjects.