Since early 2014, SCIS has been working through its RDA implementation plan. For those who are not familiar with RDA, it stands for Resource Description and Access, the cataloguing standard introduced to replace Anglo-American Cataloguing Rules (AARC2).
SCIS is very pleased to announce the next major step in that plan. From April 2017, SCIS will cease use of the GMD (General Material Designation), a set of deprecated terms used to describe the ‘Type’ of resource.
SCIS will now use the RDA cataloguing standard of ‘Content, media and carrier type’ to describe the resource. This comes after consultation with, and preparation by, the library management systems who distribute SCIS metadata. While use of RDA for type was adopted as a SCIS cataloguing standard in 2013, GMD was maintained in order to support older systems, a move which is no longer necessary.
Continue reading Fare thee well, GMD
There has been some discussion at SCIS about how schools treat picture books that rhyme. It has been SCIS practice to classify stories in rhyme picture books as poetry, with each book allocated a Dewey Decimal number. However, feedback in workshops and surveys indicate that this did not reflect the preferred classification in schools.
The Information Services Standards Committee (ISSC) meets regularly to discuss and make revisions to the SCIS Standards for Cataloguing and Data Entry, and this issue was recently discussed during a teleconference with the committee. The decision was made on behalf of the ISSC to classify stories in rhyme picture books as fiction, intending to make browsing easier for students and staff in schools. This will also save you the time spent changing the classifications manually.
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A new version of the SCIS Standards for Cataloguing and Data Entry, including guidelines for cataloguing e-books, was published on the SCIS website in December 2010. The SCIS Information Services Standards Committee (ISSC) spent some time grappling with the issue of multiple e-book formats and providers before making a number of policy decisions.
The following presentation outlines issues related to cataloguing of e-books and is based on a SCIS ISSC discussion paper.
During July and August 2010 SCIS cataloguers took advantage of the free trial period to preview Resource Description and Access (RDA), the new standard which is intended to replace the Anglo-American Cataloguing Rules (AACR2).
SCIS will make initial preparations for the implementation of RDA by activating new MARC fields in our Voyager library management system when we upgrade to Voyager version 7 during the latter part of 2010. This will allow us to produce test records created according to RDA rules and evaluate the likely impact for schools. We will of course be consulting with school library management system vendors to ensure that any changes to SCIS records are compatible with school library systems.
RDA changes likely to have the most impact on school library systems are the replacement of the GMD with three new MARC fields: 336 (Content type), 337 (Media type) and 338 (Carrier type). For example a DVD title coded according to AACR2 as:
245 00 |a Avatar |h [videorecording]
would be coded according to RDA as:
245 00 |a Avatar
336 |a two-dimensional moving image |2 rdacontent
337 |a video |2 rdamedia
338 |a videodisc |2 rdacarrier
Most of the other RDA changes can be readily accommodated in the MARC fields currently used by SCIS. These changes will impact on data consistency rather than systems. For example in RDA the abbreviations N.T. and O.T. are spelled out as New Testament and Old Testament, but omitted in headings for individual books of the Bible. Thus a heading such as Bible. N.T. Corinthians becomes simply Bible. Corinthians.
For more information, including links to key presentations and articles about RDA, see the Australian Committee on Cataloguing.
Not only that, but the co-publishers of the toolkit (the American Library Association, Canadian Library Association, and CILIP) are offering a free open access period for you to take a look at the new standard.
SCIS will of course be undertaking testing of the toolkit during the open access period, and will also be monitoring the outcomes of the testing being undertaken by the Library of Congress and the National Library of Australia. Rest assured we will not be making any changes to the SCIS standards until we have fully confirmed that the new standard will be fully compatible with school library management systems!
A 60 minute webinar demonstrating some of the features of the toolkit can be viewed at: http://www.rdatoolkit.org/training/openaccesswebinar.
Ever wondered how changes to the SCIS Standards for Cataloguing and Data Entry or SCIS Subject Headings are decided on? Both are the responsibility of the SCIS Information Services Standards Committee (ISSC), which is comprised of representatives from Education Services Australia, members of our agencies in the education departments of Queensland, Western Australia and New South Wales, and representatives from the National Library of New Zealand. Members of the ISSC also contribute to the Schools Online Thesaurus (ScOT) discussion group.
The ISSC continually revises the SCIS Standards for Cataloguing and Data Entry and SCIS Subject Headings in order to ensure that they remain in keeping with international standards, whilst also ensuring that schools’ specialised needs are taken into account. Members of the ISSC draw on their experience in providing cataloguing and support services to school libraries and their links to curriculum experts within their organisations in order to provide informed discussion on the adoption of new or modified headings, alterations to the cataloguing standards and other enhancements to the SCIS service.
The ISSC group conducts regular meetings throughout the year via teleconference, as well as utilising an edna group page which acts as an online forum for the exchange of discussion papers, regular updates and news.
If you have any questions about how SCIS Standards for Cataloguing and Data Entry are implemented in SCIS bibliographic records, or wish to suggest a change to the SCIS Subject Headings we would love to hear from you. Drop us a line at firstname.lastname@example.org – we’re here to help!