Cataloguing – Page 5

SCIS RDA implementation 1 July 2013

SCIS, along with the library world globally, is implementing the new Resource Description and Access (RDA) cataloguing standards – the first major change to take place since the Anglo-American Cataloging Rules, second edition (AACR2) were released in 1978.

SCIS Standards for Cataloguing and Data Entry 2013 edition

The standards that govern SCIS cataloguing have been rewritten and the new 2013 edition has now been published. This extensive document available as a PDF download from the SCIS Help page, is written for SCIS cataloguing staff and runs to 209 pages. The sections most affected by RDA include:
Section 2: Descriptive cataloguing
Section 5: Standards for specific formats, and
Section 6: MARC coding: Bibliographic records

Cake toasting the launch of RDA and RDA Toolkit — Celebrating the launch of RDA at ALA10
CC-by-nc-sa

SCIS cataloguers will commence using these standards on 1 July 2013.
SCIS major decisions

SCIS has consulted with library system providers in Australian and New Zealand school libraries and has decided to move slowly towards full RDA implementation. From 1 July 2013 – 1 July 2014 SCIS will produce hybrid RDA records which continue to use the GMD from AACR2, and which will also retain the 260 Publication field rather than the new 264 field: Production, Publication, Distribution, Manufacture, and Copyright Notice, used by most systems using RDA.

RDA test records

The following records have been added to SCIS so library system providers and SCIS subscribers can test any impact of the change in standards on their systems.

Please note that ISBNs have been removed from these records so they are not accidentally retrieved through SCISWeb or Z39.50. Normal SCIS records will continue to include the ISBN where available.

Title	Type of resource	Hybrid RDA test	Pure RDA test
Chasing the light : a novel of Antarctica	book, fiction	1614792	1614815
Saint Paul’s letters to the Corinthians in the Revised Standard Version and New Vulgate	book, nonfiction	1614767	1585707
Eraserhead	video recording, DVD	1614751	1588961
Desire	musical sound recording, CD	1614750	1588970
The call of the wild	audiobook, online	1614737	1607780
100 healthy desserts	e-book, online	1614769	1581096
Home of the Australian Women Writers Challenge	website	1614785	1614812

Background on RDA

For a review of what RDA is, and why it is being implemented revisit this compilation of previous Connections articles and blog posts.

In Connections 83 (October 2012) we published an article by Renate Beilharz from Box Hill Institute entitled: Why new rules, and what’s it got to do with me?
Issue 84 explained How SCIS will implement RDA, and Issue 85 provided more detail on how RDA deals with media types.

As part of the SCIS consultation on 4 December 2012 Renate also provided an introduction to RDA and its benefits for education libraries.

More information about RDA is available on the website of the Australian Committee on Cataloging.

http://www.slideshare.net/scis/rda-in-scis

Highlights of Connections 85

You can now read the latest issue of Connections at the SCIS website.

Digital Citizenship

Judith Way discusses why she saw the need for a digital citizenship blog which reached out to all sectors of her school community. She felt that many students and parents, even if adept at using digital technology and social media, were often unaware of the implications of their digital footprint. She resolved to promote the responsible use of social media and the internet.

Using archetypes to match learning spaces with physical and digital spaces

Bianca Hewes looks at the traditional classroom and wonders why in a changing world, it remains unchanged despite the creation of virtual learning spaces. She examines the work of Prof. David D Thornburg who identifies four ‘archetypal learning spaces: Campfire, Watering hole, Cave and Life.

The Annual Report

Dianne McKenzie discusses how the annual report can be a record of a year’s planning and activity, allowing the Librarian to showcase the diverse roles and activities of the Library. She emphasizes the importance of documenting and collecting data

SCIS is more: E-book and RDA updates

Meet our new Cataloging Team Leader Soula Kipos, and find out more about SCIS records for e-books and the introduction of the cataloguing standard: Resource Description and Access (RDA).

SCIS asks: ScOT and subject access

In the subject access session of the SCIS consultation on 4 December 2012, Les Kneebone Project Manager of the Schools Online Thesaurus (ScOT) presented an exciting overview of recent developments in the ScOT thesaurus. Key features that position ScOT for the future include:

its ongoing development with input from cataloguers, curriculum developers, subject matter experts and users
its use to describe the machine-readable Australian Curriculum
its linked data API facilitating automatic semantic relationships
its translation into languages including Chinese, Indonesian, Japanese and Māori
its use to describe a wide range of resources through the National Digital Learning Resource Network and SCIS

ScOT Subject access from SCIS

Discussion followed as to future directions for SCIS in the area of subject access.

Les Kneebone presents an overview of ScOT

The ScOT in SCIS project commenced in 2006 when the thinking was that keyword searching would become the pre-eminent means of resource retrieval. Since then SCIS has offered schools the option of downloading both SCIS Subject Headings and ScOT terms in their catalogue records. The challenge is how to manage and display both SCIS subject headings and ScOT terms in a meaningful way for users in order to exploit the inferred links between resources tagged with ScOT terms that match a curriculum tagged with ScOT terms.

Also discussed was an alternative scenario of transition from use of SCIS Subject Headings to ScOT terms and how schools would manage this process.

SCIS asks: Strategic directions for school libraries

On Tuesday 4 December 2012 SCIS conducted a consultation workshop with SCIS partners discussing future priorities in our support for school libraries.

Judy O’Connell, Course Director (Teacher Librarianship) at Charles Sturt University started the day with a set of challenges that covered collections, search, cataloguing, curriculum, interoperability and access. Her presentation Strategic directions for school libraries reinforced the context within which education libraries need to work. These included curriculum, the cloud and game-based learning in a library environment which is both physical and virtual.

The challenge to participants was to rethink library catalogues, which should no longer be seen as simply tools for locating records. Interrogation of data from different data pools requires new thinking and a new user focus. We need to change our technology interface to provide a natural, predictive and responsive search capacity. Web 3.0 challenges us to make library search into a discovery interface.

“How does search impact the way students think, and the way we organise information access?”

Judy pointed out that the search experience influences how students see information structure. Students conceptualise information and the search environment differently, and the way they search should influence the way that we organise information. The learning technologies environment has changed since library management systems were first designed, and we must not lose sight of what is happening in other areas of information retrieval. The importance of metadata developments, including Resource Description and Access (RDA), mean we cannot take old thinking into new information environments.

Check out Judy’s presentation, and then contribute to the ongoing discussion about how SCIS and library system providers can best serve school libraries in 2015 and beyond?

SCIS asks

SCIS is conducting a consultation workshop in Melbourne on Tuesday 4 December 2012 from 9.00-1.00pm. The consultation aims to engage SCIS and its partners in discussion about future priorities in our support of school libraries.

Spiral sculpture — Spiral, Rena Voronoff, 2007
Photo by Michael Jongen

Twitter hashtag for the day: #scisasks

9.00am Welcome, SCIS update and consultation goals

9.15am Strategic directions

How will education libraries best serve their communities in 2015?
How will SCIS and library system providers serve school libraries?
Outcome: Ideas documented online and circulated

9.45am Resource Description and Access

Introduction to RDA and its benefits for education libraries (Renate Beilharz, Box Hill TAFE)
Recommended changes to SCIS Standards for Cataloguing (Pam Kadow, SCIS Cataloguing Team Leader)
Discussion and questions
Outcome: Resolutions on RDA implementation dates and process

11.00am Morning Tea

11.30am ScOT and subject access in SCIS

Subject authorities looking forward
Schools Online Thesaurus (ScOT) in library systems
Australian Curriculum alignment opportunities
Discussion and questions
Outcome: Resolutions on research required and timeline

12.15pm Integrating digital collections

Challenges of collection building and workflows
Priorities for cataloguing digital content
Discussion and questions
Outcome: Recommendations on priority areas for SCIS services

1.00pm SCIS Consultation closes
Participants are encouraged to stay for a light lunch and then join delegates at the keynote session and opening reception for the IDEA 2012 conference at the Sofitel, 25 Collins Street Melbourne.

2.00pm Keynote: The science and technology of learning, Professor Erik Duval, Katholieke Universiteit Leuven
3.15pm Afternoon tea
3.45pm Panel: Challenges and opportunities for digital learning including Rhyan Bloor, Digital Education Branch, DEEWR; Rodney Spark, eWorks; Kerri-Lee Krause, Pro Vice-Chancellor (Education), University of Western Sydney and Bevan Doyle, Chief Information Officer, Department of Education Western Australia

5.30pm IDEA2012 Reception and Networking

6.30pm IDEA 2012 Day 1 close

Contact scisinfo@esa.edu.au for further information

Cataloguing e-books

A new version of the SCIS Standards for Cataloguing and Data Entry, including guidelines for cataloguing e-books, was published on the SCIS website in December 2010. The SCIS Information Services Standards Committee (ISSC) spent some time grappling with the issue of multiple e-book formats and providers before making a number of policy decisions.

The following presentation outlines issues related to cataloguing of e-books and is based on a SCIS ISSC discussion paper.

MARC my e-books

View more presentations from SCIS

End of an era for QLD

On 18 November 2010, on advice from the Queensland Department of Education and Training’s Library Services, SCIS sent out an email to Queensland schools to inform them that the Department will be discontinuing in-house SCIS cataloguing services as of 10 December 2010. The in-house cataloguing service has for many years catalogued resources sent in by Queensland schools, as well as providing support and training in use of SCIS.

Access to SCIS for QLD government schools

The Department will continue to provide ongoing support for Education Queensland schools to access SCISWeb and retrieve catalogue records via a bulk service subscription to SCIS for all Queensland government schools.

Cataloguing of Queensland school resources

Education Services Australia will continue to provide cataloguing services. We are currently investigating options for schools who wish to send resources to be catalogued and to ensure Queensland resources continue to be added to the SCIS database in a timely manner. As soon as we have more information we will advise schools.

Questions

If you have further questions about SCIS cataloguing services, please email the SCIS cataloguers at catinfo@esa.edu.au, or call 1800 337 405.
For any SCIS login problems or general SCIS enquiries, please email scisinfo@esa.edu.au, or call 1800 337 405.

Farewell and thanks to the QLD SCIS cataloguing agency

We would like to acknowledge the outstanding service that the Queensland Department’s Library Services have provided to SCIS and Queensland schools over many years. According to statistics available since 1996 a total of 25,550 learning resources have been catalogued by the QLD agency, an average of 1,825 records per year.

Particular thanks to the most recent team members Mary Gough, Frances Todd and Debbie Trollip and to all those over the years who have been involved in this team including Mary Lincoln, Edwina Dunn, Sam Andreata, Lisa Dorney, Jan Johnson, Peggy Hebblethwaite and June Richardson.

Feel free to record your experiences of the team and its service in the comments area or send us an email.

RDA changes from AACR2

During July and August 2010 SCIS cataloguers took advantage of the free trial period to preview Resource Description and Access (RDA), the new standard which is intended to replace the Anglo-American Cataloguing Rules (AACR2).

SCIS will make initial preparations for the implementation of RDA by activating new MARC fields in our Voyager library management system when we upgrade to Voyager version 7 during the latter part of 2010. This will allow us to produce test records created according to RDA rules and evaluate the likely impact for schools. We will of course be consulting with school library management system vendors to ensure that any changes to SCIS records are compatible with school library systems.

RDA changes likely to have the most impact on school library systems are the replacement of the GMD with three new MARC fields: 336 (Content type), 337 (Media type) and 338 (Carrier type). For example a DVD title coded according to AACR2 as:

245 00 |a Avatar |h [videorecording]

would be coded according to RDA as:

Most of the other RDA changes can be readily accommodated in the MARC fields currently used by SCIS. These changes will impact on data consistency rather than systems. For example in RDA the abbreviations N.T. and O.T. are spelled out as New Testament and Old Testament, but omitted in headings for individual books of the Bible. Thus a heading such as Bible. N.T. Corinthians becomes simply Bible. Corinthians.

For more information, including links to key presentations and articles about RDA, see the Australian Committee on Cataloguing.

RDA Developments

For those of you interested in following the progress of the new RDA (Resource Description and Access) standard, the following update was recently posted on the RDA discussion list by Deirdre Kiorgaard, the representative of the Australian Committee on Cataloguing to the Joint Steering Committee for the development of RDA:

“The RDA toolkit will be published in June 2010. … Over a period of 9 months after RDA is released, US libraries will be conducting testing of RDA. Information about this testing is in the RDA FAQ http://www.rda-jsc.org/rdafaq.html#11 and also on the testing website http://www.loc.gov/bibliographic-future/rda/.

Implementation in Australian and overseas libraries is expected in mid 2011. Internationally, the National Library of Australia is working with the Library of Congress, British Library, and Library and Archives Canada to develop implementation strategies and coordinate implementation dates. Within Australia, the Australian Committee on Cataloguing is preparing a plan for implementation and training.”

You can join the RDA discussion list from the NLA’s email discussion lists page, or view our earlier post on RDA here. Ann Chapman has also published an excellent introduction to RDA in the information science journal, Ariadne, the full text of which is freely available at: http://www.ariadne.ac.uk/issue49/chapman/.

Clickview enhancements in SCIS

Over the next month or so, SCIS will be undertaking a project to enhance existing Clickview catalogue records on the SCIS database. The project will involve adding the ClickView global ID and 2 series statements to each of the 1400 Clickview records we have catalogued to date. Adding the global ID will provide each Clickview record with a unique identifier, which should aid matching of SCIS and Clickview metadata in local systems, and the series statements should facilitate searching.

To incorporate this new information into the records, we will be utilising the following MARC fields: the 035 (system control number), the 500 (general note), and the 830 (Series added entry) fields. We will be using the 500 field rather than the 490 (Series statement) field because the series is not actually stated anywhere on the items. An abbrieviated example of the MARC coding for the enhanced records is below (note that this example record does not include all the fields that would normally appear in a SCIS record), and we’ll posting here and on the SCIS website once the enhancements have been completed.

clickview

Tag: Cataloguing