During July and August 2010 SCIS cataloguers took advantage of the free trial period to preview Resource Description and Access (RDA), the new standard which is intended to replace the Anglo-American Cataloguing Rules (AACR2).
SCIS will make initial preparations for the implementation of RDA by activating new MARC fields in our Voyager library management system when we upgrade to Voyager version 7 during the latter part of 2010. This will allow us to produce test records created according to RDA rules and evaluate the likely impact for schools. We will of course be consulting with school library management system vendors to ensure that any changes to SCIS records are compatible with school library systems.
RDA changes likely to have the most impact on school library systems are the replacement of the GMD with three new MARC fields: 336 (Content type), 337 (Media type) and 338 (Carrier type). For example a DVD title coded according to AACR2 as:
Most of the other RDA changes can be readily accommodated in the MARC fields currently used by SCIS. These changes will impact on data consistency rather than systems. For example in RDA the abbreviations N.T. and O.T. are spelled out as New Testament and Old Testament, but omitted in headings for individual books of the Bible. Thus a heading such as Bible. N.T. Corinthians becomes simply Bible. Corinthians.
SCIS Authority Files (SCIS AF) have been updated with Edition 2 2010.
Once logged into SCISWeb at http://scis.curriculum.edu.au the Authority Files tab is available to open the SCIS AF page, if you have a current subscription. Several Education Departments (NSW, WA and SA) support their schools with access to SCIS AF.
SCIS AF are separate index files of authorised names and subjects used as access points in SCIS catalogue records, and are released twice a year as downloadable files ready for implementation in your library management system.
All SCIS catalogue records downloaded from SCISWeb contain authorised SCIS Subject Headings but no cross-references to other related terms to support user searching in the local OPAC. See and See also references between related terms are important for assisting the user to find resources on similar subjects.
The changes included 2 new subject headings, Non-government organisations and Case studies, as well as revisions to the reference structures of the terms Matter, Operas, Biology, Evolution and Variation (Biology).
A detailed list of the changes is available from the SCIS website, and if you are a SCISWeb subscriber you can of course review all the above headings and their reference structures in the SCISWeb OPAC, or in Subject Headings Online if you have a subscription to that (Note: you’ll need to login first).
For those of you who download the SCIS Authority Files for implementation of the Subject Headings in your own library system, the newly authorised headings and amended reference structures will be included in the August 2010 Authority File update.
Not only that, but the co-publishers of the toolkit (the American Library Association, Canadian Library Association, and CILIP) are offering a free open access period for you to take a look at the new standard.
SCIS will of course be undertaking testing of the toolkit during the open access period, and will also be monitoring the outcomes of the testing being undertaken by the Library of Congress and the National Library of Australia. Rest assured we will not be making any changes to the SCIS standards until we have fully confirmed that the new standard will be fully compatible with school library management systems!
The ISSC continually revises the SCIS Standards for Cataloguing and Data Entry and SCIS Subject Headings in order to ensure that they remain in keeping with international standards, whilst also ensuring that schools’ specialised needs are taken into account. Members of the ISSC draw on their experience in providing cataloguing and support services to school libraries and their links to curriculum experts within their organisations in order to provide informed discussion on the adoption of new or modified headings, alterations to the cataloguing standards and other enhancements to the SCIS service.
The ISSC group conducts regular meetings throughout the year via teleconference, as well as utilising an edna group page which acts as an online forum for the exchange of discussion papers, regular updates and news.
If you have any questions about how SCIS Standards for Cataloguing and Data Entry are implemented in SCIS bibliographic records, or wish to suggest a change to the SCIS Subject Headings we would love to hear from you. Drop us a line at firstname.lastname@example.org – we’re here to help!
The latest version of SCIS Authority Files was made available via SCISWeb this week.
To update your SCIS Authority Files, you will need to log on to SCISWeb and then select the Authority Files tab from the navigation bar at the top of the page. From there you will be able to download the new Name and Subject Authority Files, ready for uploading into your Library Management System.
For more information about SCIS Authority Files, how to download them, and whether to select SCIS Full Authority Files or Reference only Authority Files, please see our Authority Files Help Page.
Implementation in Australian and overseas libraries is expected in mid 2011. Internationally, the National Library of Australia is working with the Library of Congress, British Library, and Library and Archives Canada to develop implementation strategies and coordinate implementation dates. Within Australia, the Australian Committee on Cataloguing is preparing a plan for implementation and training.”
As you are probably aware, on 1 January 2007 the expansion of the International Standard Book Number from 10 digits to 13 was implemented.
The 13-digit ISBN was implemented to make it compatible with EAN-13 barcoding standards, which means that the ISBN and the barcode are now able to be the same number. Formerly the barcode was usually a conversion of the 10-digit ISBN which appeared printed inside the book, but some publishers chose to use barcode numbers which did not relate to the ISBN in any way.
It is now standard for publishers to assign the same 13-digit number for both the ISBN and the barcode number, allowing SCIS users to conveniently scan it into the Orders page in SCISWeb to retrieve their records. However, SCIS users should be aware that books published in or before 2006 may have a barcode that does not relate at all to the ISBN, which may result in their records being unmatched when they try to download them in SCISWeb. Where this is the case, you will need to type the ISBN in manually in order to retrieve the correct SCIS record. Very rarely, recently published books may also be issued with barcodes that do not match the ISBN, although the standard has been widely adopted by most major publishing companies.
Currently, when ordering in SCISWeb, it does not matter whether you enter the 10- or 13-digit ISBN in your order – as long as it is the correct ISBN! SCISWeb will automatically convert the different ISBNs behind the scenes and retrieve the record. This is because all 13-digit ISBNs with the 978 prefix are able to be converted from from 10-digit ISBNs to 13-digit ISBNs and vice versa. Once all the numbers with a 978 prefix are used up, ISBNs will have a 979 prefix and will no longer have a 10-digit ISBN equivalent – making it impossible to convert them to a valid 10-digit ISBN. It also should be noted that the process of converting a 10-digit ISBN to an ISBN-13 does not simply require the numbers 978 to be added to the start of the old 10-digit ISBN. If in doubt, an online ISBN converter is freely available from the US ISBN Agency. If you haven’t already done so you may wish to reconfigure your barcode scanner to read ISBN-13.
You can also elect to have all ISBNs output in 13-digit format by changing your preferences in My Profile. Unfortunately, this conversion functionality is not available to those of you who download records via Z39.50 (also known as Rapid Entry or Z-Cataloguing). Because Z39.50 bypasses the SCISWeb interface to access the SCIS database directly without going through the SCISWeb interface, any import parameters (such as ISBN conversions) must be set up in the user’s local system.
Over the next month or so, SCIS will be undertaking a project to enhance existing Clickview catalogue records on the SCIS database. The project will involve adding the ClickView global ID and 2 series statements to each of the 1400 Clickview records we have catalogued to date. Adding the global ID will provide each Clickview record with a unique identifier, which should aid matching of SCIS and Clickview metadata in local systems, and the series statements should facilitate searching.
To incorporate this new information into the records, we will be utilising the following MARC fields: the 035 (system control number), the 500 (general note), and the 830 (Series added entry) fields. We will be using the 500 field rather than the 490 (Series statement) field because the series is not actually stated anywhere on the items. An abbrieviated example of the MARC coding for the enhanced records is below (note that this example record does not include all the fields that would normally appear in a SCIS record), and we’ll posting here and on the SCIS website once the enhancements have been completed.
As you may be aware, initial testing of RDA is to be undertaken by the U.S. National Libraries (The Library of Congress (LC); the National Library of Medicine (NLM); and the National Agricultural Library (NAL)). The testing period was due to begin in July this year after the release of the online version of RDA and was projected to take approximately nine months. However, there been have unforeseen delays in releasing RDA and so testing has not yet commenced.
At this stage SCIS (along with other national agencies) is still awaiting the outcome of the U.S. testing. We’re also closely monitoring the implementation plans of the national libraries including the National Library of Australia. Naturally before committing to a course of action regarding RDA, SCIS will need to consider the impact of any such changes on our users very carefully, and will also need to confer with library system vendors to ensure that any changes will be supported by school systems. If you’re worried about RDA affecting the library records you download from SCIS, please don’t be – we won’t be making any changes until we are certain that our users will be able to support the new standard!
Those of you interested in undertaking a bit more research on RDA’s development and implementation might find the following sites interesting:
http://www.rda-jsc.org/rda.html – Created by the joint steering committee for the development of RDA, this page contains background information and FAQs about the and projected implementation of RDA.
http://www.nla.gov.au/lis/stndrds/grps/acoc/rda.html – The National Library of Australia’s RDA information page contains information about the projected implementation of RDA by the National Library, as well as links to some interesting presentations on RDA and the conceptual models on which it has been based.